THE BOOTROOM — TERMS & CONDITIONS

(Registered Charity No. 1209806)

Effective From: 17th November 2025

1. Purpose of The Bootroom

The Bootroom provides free football boots, sportswear and essential equipment to children and

young people aged 0–17 across Swansea and surrounding areas. We also supply items directly to

schools, grassroots clubs, community centres, teachers, youth workers, coaches and community

organisations who collect on behalf of young people. Our purpose is to remove financial barriers

and ensure every child can participate in sport.

2. Zero-Tolerance Policy on Resale

2.1 Absolute Ban

Any item supplied by The Bootroom must NOT be sold, traded, pawned, exchanged, raffled, listed

online (such as Facebook Marketplace, Vinted, eBay, Depop), or used for any form of personal

financial gain. No exceptions.

2.2 Misuse of Charity Property

Reselling charity-issued items is treated as fraudulent behaviour, dishonest acquisition of charitable

property, and misuse or theft of charity assets.

2.3 Consequences & Enforcement

If there is evidence or reasonable suspicion of resale, The Bootroom will take immediate action:

- Permanent lifetime ban from receiving support.

- Cancellation of all pending or future requests.

- Refusal of future collections from any organisation found complicit.

- Reporting to the police, safeguarding teams, schools, clubs or community organisations.

- Civil recovery of misused items where appropriate.

- Sharing information with partner charities to prevent repeated misuse.

3. Eligibility

3.1 Children & Young People (0–17)

All young people aged 0–17 are eligible to receive items. No referral is required.

3.2 Adults Acting on Behalf of Children

Parents, carers, teachers, coaches, youth workers, schools, clubs, community centres and verified

organisations may collect items strictly on behalf of young people.3.3 Adult Sizes for Children

Adult-sized boots or clothing may be supplied only when required for a young person.

3.4 No Adult Provision

The Bootroom does not provide items for adults. All items are strictly for under-18s.

4. Honesty & Integrity

Applicants must provide accurate and truthful information. Dishonesty, misuse or manipulation of

the service may result in temporary suspension, permanent exclusion, or reporting to safeguarding

or law enforcement bodies.

5. Behaviour & Conduct

All recipients must treat volunteers with respect. Support may be refused or withdrawn if behaviour

is abusive, aggressive, threatening, dishonest, manipulative, unsafe, or in breach of these Terms &

Conditions.

6. Items Supplied

Items may be new or used depending on donations. The Bootroom cannot guarantee specific

brands, colours, identical items, or availability of high-demand sizes. All items are provided as-is,

free of charge.

7. Safeguarding & Confidentiality

We follow strict safeguarding procedures. Information shared with The Bootroom is used only for

logging requests, stock management, fair distribution and safeguarding. We never publicly identify

recipients without explicit consent.

8. Donations

All donated items become the property of The Bootroom. Items may be redistributed, recycled, or

used for fundraising or outreach where appropriate.

9. Liability

The Bootroom is not responsible for injuries or accidents while using donated equipment, suitability

of items, or wear and tear after collection. Items are used at the recipient’s discretion.

10. Amendments

The Bootroom may update or amend these Terms & Conditions at any time. The most recent

version supersedes previous versions.

11. Acceptance of TermsBy collecting or accepting items from The Bootroom, individuals and organisations confirm that they

have read and understood these Terms & Conditions, agree to comply fully, acknowledge the strict

ban on resale, and accept all associated consequences.